Step-By-Step Guide to Use Outlook Mail to Automate Sending Email From an Outlook Account

Let's create an example to automate sending e-mail from an Outlook account to an external recipient.

To automate sending an e-mail:

1. Create a new process.
2. From the Canvas Tools panel, add the Outlook E-Mail activity to the Flowchart designer on the Canvas.
3. In the Parameter bar, create In arguments:
   • ProName - to store the profile name of the Outlook application
   • From - to store the e-mail Id of the sender
   • SendTo - to store the e-mail Id of the recipient
   • Subject - to store the subject line of the e-mail
   • Body -  to store the body content of the e-mail
4. In the Parameter bar, create Out argument, Output to store the return value of the success or failure of the operation.

 

 

5. In the Profile Name list, select the ProName argument, created above.
6. In the Sender E-MailID list, select the From argument, created above.
7. In the To E-MailID list, select the SendTo argument, created above.
8. In the Subject Line list, select the Subject argument, created above.
9. In the E-Mail Body Content list, select the Body argument, created above.
10. Click Result Mapping link. The Output Mapping list appears. Select Output argument, created above.

To view the output in Automation Studio , let's add WriteLine activity that returns True, if the e-mail sending is successful. You can assign this process to a robot, if you want to execute this process outside Automation Studio.

11. Add a WriteLine activity and in the Text field enter the Output argument, created above.
11. Save the process.
11. Setup the environment and then perform test run.

The Output console displays True that signifies that the e-mail is sent successfully.

 

 

Below is a sample e-mail sent from Outlook application:

 

 

Below is the sample e-mail received on Gmail application: